Website Redevelopment
Proposal
A comprehensive proposal for a modern, independent website redevelopment focused on growth, community, and ease of management.
01. Introduction
Building digital foundations for community growth.
Following our recent meeting, I am pleased to present this formal proposal. I have recently taken a step back from full-time employment following the arrival of our baby. During this period, I am building Sant — a digital agency focused on delivering structured, high-quality web projects.
As part of this journey, I am intentionally giving back to community organisations by offering professional digital work at no cost where appropriate.
I am a senior web development and digital strategy professional with over two decades of international experience across design, development, and digital delivery. Holding two Master’s degrees in Design, I combine strong creative direction with deep technical expertise in web architecture, user experience, and secure platform development.
02. Project Objective
Reduce reliance on Sporty while maintaining key integrations.
Independent Platform
Full ownership and control of content and structure.
Structured Growth
Information architecture designed to scale with the club.
Easy Maintenance
Dynamic news and sponsor modules for quick updates.
Integrations
Seamless links to Rugby Xplorer.
03. Project Blueprint
Hero Header Section
Hero area with prominent "Register Now" CTA and engaging club imagery.
Featured Updates List Header Section
Latest News highlights with links to full news articles.
Features List Section
Quick Links section including Ground Status and Field Map with visual icons.
Logo List Section
Sponsor scroller showcasing sponsor logos with clickable links.
Header Section
Page introduction with title "About the Club" and summary of club’s mission and values.
Feature Section
Mission Statement: Club’s purpose and core values.
Timeline Section
Club History: Key milestones and historical highlights.
Team Section
Committee Members: Current committee with roles and photos.
Feature Section
Clubrooms/Venue Hire: Information on facilities, features, and hire enquiries.
Features List Section
Honours: Life Members, Patrons, and Past Presidents.
Features List Section
Documents: Downloadable Constitution and Strategic Plan.
Header Section
Intro to the Rugby Hub and what’s offered for all player levels.
Features List Section
Overview/list with links to dedicated sections for: Junior Rugby, Intermediate Rugby, Senior Rugby, Women’s/Girls’ Rugby.
Feature Section
Coaching & Refereeing Resources: Downloads/guides for coaches and referees.
Feature Section
Code of Conduct: Details and downloadable document for players, parents, and staff.
Feature Section
Field Map: Visual map of club fields with key facilities/markers.
Header Section
Page introduction with clear "Register for the Season" messaging.
How It Works Section
Step-by-step "How-to Register" guide, including a link to Rugby Xplorer.
Ecommerce Product Section
Gear/Uniform Shop overview with a direct link to Code Sport for purchases.
Features List Section
Clear list of Fees/Subs, including pricing and bank account details for payment.
FAQ Section
Frequently asked questions about registration and gear (optional, if space permits).
CTA Section
Encouragement to contact the club for help with registration or gear queries.
Header Section
Page introduction highlighting club updates, media coverage, and ways to stay connected.
Update Item Header Section
Featured President’s Report with quick summary and link to full message.
Updates List Section
Latest news articles and club announcements in chronological order.
Gallery Section
Photo galleries showcasing matches, events, and club life.
Newsletter Section
Embedded links to social media feeds and recent newsletters for ongoing engagement.
Featured Events List Header Section
Upcoming Events calendar highlighting important dates and matches.
Header Section
Page introduction highlighting the importance of community support and sponsorship for the club.
Feature Section
Information for volunteers: Ways to get involved, volunteer roles available, and how to register interest.
Features List Section
Overview of sponsorship opportunities, including benefits and packages for prospective sponsors (max 3 ideas: sponsor tiers, exposure opportunities, and partnership process).
Logo List Section
Current sponsors’ logos, each linking to their respective websites or sponsor pages.
CTA Section
Call-to-action encouraging visitors to become a volunteer or sponsor, with contact details or inquiry link.
Header Section
Page introduction, inviting users to get in touch for general inquiries or club information.
Contact Form Section
General inquiries contact form (submits to secretaryrrfc@gmail.com).
Locations Section
Interactive map displaying clubrooms/venue location and relevant contact details.
Structure reflects the proposed information architecture for the new Rolleston RFC website.
04. Project Timeline
Step 1: Approval
Committee sign-off on structure and cost model.
Step 2: Content Checklist
Collection of approved content, images, logos, and documents.
Required Items
- Written Content
- Hi-Res Images
- Sponsor Logos
- Committee List
Step 3: Two-Week Build
05. Scope of Work
Included
- Custom design aligned with branding
- Fully responsive mobile optimisation
- Dynamic news & sponsor modules
- Contact form & Analytics setup
- Secure external hosting setup
- Administrator walkthrough session
- Content architecture & page structuring
- Pre-launch testing & quality assurance
Items not expressly listed in this proposal are excluded from scope.
06. Investment
Community Partnership
Transparent pricing structure designed to support the club's growth without upfront capital expenditure.
Community Initiative
- Design & Development
- 12 Months Hosting & Support
- Domain Name Registration
Hosting
Secure, high-speed external hosting
Domain Name
If maintained through my account
There are no other hidden costs.